Great! You have your updated resume and cover letter in hand, you’ve researched the jobs you are targeting, and you have a plan for landing that next job. But how exactly should you email your resume and cover letter? Let’s look at some quick tips for emailing your resume that should improve your success for getting a callback for an interview.
Quick tips for emailing your resume
1) Use a grown up email address
First impressions are important, as we all know. If a hiring manager sees firstname.lastname@example.org, they may be quick to make judgments about your character and cast aside your resume. Instead, make sure your email address is professional. This doesn’t mean it has to be boring, just tastefully professional. It can go a long way!
2) Follow instructions if there are any
Depending on where you locating the job posting, say Craigslist for example, a hiring manager may request specifics when relying. They may ask for a cover letter or list of references to accompany your resume, or a salary request to see if you are in the ballpark for their budget. They may ask you to copy and paste your resume into the body of the email or give a brief bio in the email. Also, look out for whether they request your resume to be in Word format or a PDF. It would be in your best interest to adhere to these requests as it my be a quick filter, scrubbing out potential candidates who are unable to follow simple directions.
3) Attach pdf versions of your resume and cover letter
If you are not prompted to attach a particular format of your resume or cover letter (i.e. docx or PDF) we suggest sending your documents in PDF format. A Word doc has the potential to have formatting issues, may not be compatible with a user’s device, and could potentially be edited by someone. A PDF format usually locks in your formatting and is compatible on almost any device.
4) Briefly introduce yourself in the body of the email
Give a quick blurb about yourself, why you are interested in the job position and what value you can bring to the organization. If you are going to attach a cover letter along with your resume, try to limit the exact same message. Instead, use this as an opportunity to share even more information about yourself and how you can have a significant impact to the organization you are interested in.
5) Speak to someone in the email
It always helps if you know who you are send the email to. If you know the name use it (last name usually, such as Dear Mr. Smith). Not all job postings will provide this information, in which case you should consider using: Dear Hiring Manager. Be sure to thank the reader for their time they are taking to read about you.
6) Include your name and contact info
It is true that your contact information is included (or should be) on your cover letter and resume but be sure to include your name and contact information at the end of your email as well. Making it easier for a hiring manager to contact you can only help your cause.
7) Follow up when appropriate
There’s nothing wrong with following up on a job you’ve submitted your resume for. In fact it can demonstrate perseverance. Just don’t do it too soon, or too frequently. Keep in mind that the resume you just emailed is sitting in an inbox with dozens more and the person culling through the emails is very busy. Wait a few days to a week before you send a first follow up email, then space it out after that, sending no more than one email every one to two weeks.
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